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Athens Rotary Club Board Meeting Minutes
August 5, 2015  11:00 AM
Ohio University Inn, Wilson Room
 
Board Members Present:  Jan Garske, Jackie Collins, Tom Gibbs, Andrea Reik and Tara Gilts
Call to Order:  Jaclyn Collins called meeting to order at 11:12 am.
Secretary’s Report:      Andrea Reik  
--Reik presented the draft June Board Minutes, Garske corrected some spelling errors.  
 
Motion for the approval of June 3, 2015 Board meeting minutes as amended; motion by Garske, seconded by Collins, motion passes.
 
--Reik reported that the ad hoc Awards committee will present recommendations for the Rotarian of the Year and the Community Member of the Year at the September meeting. 
 
--Reik will follow up with Roger Rollins on the status of the Club Runner upgrade. 
 
Treasurer’s Report:      Dave Diggle- Absent but submitted his report to the Board 
Monthly Budget Update -- Dave’s report included information that the Club received $1,313 from Krogers and Happy Bucks.
 
            Motion to approve August 2015 financial report: motion by Reik, seconded by Garske, motion passes.
 
Vocational Service Report:       Tom Gibbs
No report
Club Service Report  Tara Gilts
--Gilts reported that she is arranging a tour of the Athens Messenger for Club Members.  She is also planning a fall potluck at Camp Rotan.
Community Service Report:     Tom Pyle- Absent
No report
International Service Report:     Cita Strauss –Absent
No report
New Generations Report:         Jan Garske
Rotaract  - Garske send out announcements to 50 students about joining Rotaract last fall and only received one response.  She also sent this out to the RYLA youth.  Garske has met with Marian Carr, she identified what materials were available including membership cards and pens.  Garske sent a letter to the students about disbanding the Rotaract Club due to lack of interest.  One student felt that disbanding was too sudden.  Garske is considering meeting with Marian Carr, Mike Comperchio and the student to determine next steps.
Collins will send flyers around to local businesses to generate interest in Rotaract.  There is a Rotary account established at OU.  Rotaract did give $500 for the Rotary Thanksgiving Basket project.
 
Interact - Garske reported that Richard Hwang is distributing flyers to incoming freshman at Athens High School to  recruit new members.  He will also have a table at lunch with information on Interact.  Currently Interact only has 3 members. 
 
Ryla  - Garske reported that Ryla went well.  The 4 students from our Club who attended will do a presentation to the Club. 
 
Garske reported that Heina is back in Japan.  She has skyped with Jan since her return.
 
President Comments:  Mario Grijalva – absent    Update by Jacky Collins
 
--Rotary International Foundation Giving Update – Collins reported that Alan Boyd stated that he sent out updates to Club members on their Rotary International points.  Collins is not sure that happened.  Collins reported that Alan Boyd informed her that he will be leaving his position overseeing the Rotary International program. 
 
Athens Rotary Foundation Update – Collins reported that the Athens Rotary Foundation Board approved giving $50,000 to the Dairy Barn over the next five years.  These funds will be used for the children’s programming. 
 
Camp Rotan- Collins reported that this discussion will be tabled until September for discussion with President Grijalva. 
 
Gawande Garden – Collins reported that the Club received some unclaimed funds from Pay Pal – 2011 in the amount of $390, these funds are being transferred to garden project.  Spring will be a social to raise funds for maintenance of the gardens.
 
President Elect Comments:      Emelia Marks- Absent
 
Collins reported that some Club members are reporting that they are dis-satisfied with the speakers.  Collins reported that the Club needs to re-establish the Program Committee to expand the discussion on speakers.
 
Past-President Comments:       Jackie Collins
Membership discussion – Collins will be establishing a membership committee increase membership and to look at the member experience.   
Other Announcements:
Upcoming Board Vacancies: The following Board members will be resigning their position on June 30, 2015: Andrea Reik as Secretary, Jan Garske as New Generations and Cita as International Service.
Alan Boyd will be resigning from Rotary International Foundation.
Betsy Baringer would like a listing of all upcoming Board meetings and Club Meetings so that the Ohio University Inn can plan accordingly.
Announcement of next meeting- September 2, 2015
Adjournment – 11:57 am
 
Prepared by:
 
Andrea Reik, Secretary