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Athens Rotary Club Board Meeting Minutes
June 3, 2015
Board Members Present:   Cita Straus, Jan Garske, Tara Gilts, Jackie Collins, Andrea Reik, Calvin James and Dave Diggle
Call to Order:       Jaclyn Collins at 11:12 am.
Secretary’s Report:      Andrea Reik  
Minutes from May meeting were presented.
 
Motion was made to approve May 2015 minutes as amended; motion made by Strauss, seconded by Garske, motion passes.
                                   
Orientation - Reik led discussion on Red Badge Orientation scheduled for Monday, June 8, 11:00-12:30. The time was adjusted so that Club members can listen to lunch speaker.  Agenda was finalized, presenters for topics was assigned.   Those scheduled to attend were Tom Erlenwein, Cheri Sharp, and Dick Hogan.
 
Resignation – Carl Martin has submitted his resignation effective June 1, 2015.  Reik reported that she had advised him that he is eligible to be an exempt member.  He chose to move forward on his resignation.
 
Motion was made to approve the resignation of Carl Martin effective June 1, 2015; motion by Strauss, seconded by Gilts, motion passes.
 
Treasurer’s Report:      Dave Diggle    
Monthly budget report -  Diggle reported that the Club has a net income of $570.32, there is $3,000 in outstanding funds due to late membership payments.  The Club has enough in funds to cover four more meals in this budget year.  Diggle reported the Club will need to move $1,000 out of Club equity to meet Club bills.  He also reported that the Club does not have funds for the President’s Project for this year.
Annual Budget for 2015/2016 -  Diggle reported the incoming President  Grijalva has not scheduled a budget meeting for 2015/2016 which begins on July 1.  This will need to occur before Grijalva leaves the country.
Diggle is recommending that the Club reduce its contribution to the Athens Rotary Foundation (ARF) from $5,000 to $2,500 for the up- coming year.  He reported that the ARF is financially secure.  He reported that the Club moved funds to the ARF but is expecting the ARF to cover the annuals expenses connected to these projects, ie., Thanksgiving baskets and Lace Up for Kids.
Motion was made that the Athens Rotary Club will reduce its contribution to the Athens Rotary Foundation from $5,000 to $2,500 for the 2015/2016 budget year; motion by James, seconded by Diggle, motion passes.
Diggle suggested that the Club raise dues for the District and International.
                Motion to increase Club member dues for the District and International to $25.00 per quarter from $24.00 per quarter;
                motion by Strauss, seconded by James,  motion passes.
 
Diggle answered Board member questions about the budget, Diggle reported that funds that are not spent during a budget year goes back into Club Equity.  Currently the Club has a cushion of $15,000 to $20,000.  Only a few areas carry over and that included designated funds from Krogers.
 
Motion was made to approve the Financial Report for May 2015; motion by Strauss, seconded by James, motion passes.
 
 
Vocational Service Report:       Tom Gibbs
NO REPORT, ABSENT
Club Service Report:    Tara Gilts
Copperheads day is July 1, 2015.  Sign-up sheets are being circulated.
 
Community Service Report:     Tom Pyle
Pyle reported that the ReStore volunteer day will be scheduled for June 27th.  He will be circulating the sign-up sheet at the next meeting. 
International Service Report:     Cita Strauss
Strauss reported the Heina will be leaving for Japan on June 15th.  The Matta host family enjoyed having Heina in her home.  She will be with the Garske’s for the time remaining.
Strauss reported that the Club will not have an Inbound this year.  The Club needs to recruit twice as many families as host families to ensure coverage.  Brandon Elliott will assume International Duties and Collins has requested that Garske and Strauss support him during this transition.
New Generations Report:         Jan Garske
Ryla  -- Garske reported that Ryla coming up up in July.  She was informed that the Athens Club and the Athens AM Rotary selected the same individual as a RYLA representative.  So the Athens Club is sending the Club Alternate, Richard Hwang, who will be the new Interact president.  It was suggested that the incoming Interact president coming in for next year attend Ryla next year.
Garske would like to give an acknowledgement to Donelle Batty for her work on Ryla for our Club.  Garske will work on that and send it off to her Club in Australia. 
Rotaract  - Garske is not sure of the future of Rotaract for this up-coming year.  She reported that she has still had no response from Marian Carr, Adviser.  Last year the Club spent money for Rotaract, not sure that has been used.  Garske will reach out to Carr in hopes of identifying another person to advise the Rotaract Club.
 
Interact 2015-16 – Garske reported that Richard Hwang will be president of the Interact Club.  He is very motived and has some great ideas for the upcoming year. There will only be 3 returning Interacts so he will be setting up information meetings to recruit new members. 
 
President Comments:              Jaclyn Collins
 
Gawande Garden Update
Collins reported that Sushi Gawande had her gardener, Lowell, clean the Gawande garden.  Collins reported that he will be paid, but not sure where funds come from.  Collins reported that the sign for the garden has been ordered. Collins reported that the Club many need $700-$800 per year to maintain the garden.  Therefore for it was suggested that the Gawande Garden Project need to raise $7,000 for investment to have these funds available annually.  Neither Jody Harris nor Mike Noel have expressed interest in continuing on the project. Gilts suggest a garden social to entice folks.  Gilts work with Alan Boyd to plan an event.
 
Athens Rotary Foundation – Collins reported that the Dairy Barn is making a request for funds for their renovation project.    Collins will be involved with the Foundation until June 30th.  Collins has not read request so unable to give out request amount.
 
Rotary Foundation– Collins reported that Alan Boyd was to be informing Club members if they are close to achieving their  Paul Harris points.  Collins is not sure if this has been completed.  Collins will send an email to all Club members about the Rotary International Foundation and their individual points.  The Board will need the data from Diggle on quarterly contributions towards annual giving.  Athens Club should be providing $9,000 for the year.    
 
Camp Rotan
Collins has not been able to reach Wentworth.  It was decided to put off discussion of Camp Rotan until fall.  The discussion will relate to whether or not Rotary continues to own/operate the camp. Collins will talk with Wentworth before the fall meeting.  It was suggested that there be a presentation to the Club and inform them of the issues and challenges of maintaining the Camp.  And discussion on whether the Club should continue ownership of the Camp.  Strauss suggested that Karen Harvey start looking at legal options of transfer.
 
President Elect Comments:      Mario Grijalva- Absent
 
 
Past-President Comments:       Calvin James – came late, no report.
Announcement of next meeting- July 1 at 11:00 am.
Adjournment  - Motion to adjourn the meeting by James at 12:45.
 
Prepared by:
Andrea Reik, Secretary