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Athens Noon Rotary Club Board Meeting Minutes
January 11, 2017  11:00 AM
Ohio University Inn, Wilson Room
Call to Order:     Emilia Alonso-Sameño @ 11:10
Board Members Present: Emilia Alonso-Sameno, Ed Peterson, Dave Diggle, Tara Gilts, Cita Strauss, Brandon Elliot, Mike Noel and Mario Grijalva
Secretary’s Report:        Edward Peterson  
  • Minutes from December meeting were posted to the club web site without further amendment. Dave Diggle stated that Larry Schey will remain an active member at least thru June of 2017.
  • Cita Strauss moved to accept the minutes and Emilia seconded with unanimous approval.  
Treasurer’s Report:        Dave Diggle
  • Monthly Budget Update is attached to these minutes. The report is based on the EOY and does not include the Jan. invoices that were sent out on the 4th. Significant points mentioned by Dave were the low outstanding member account amount and that our budget vs. actuals for the EOY were on track.
  • Dave mentioned that if an active member attends another Rotary Club's meeting and pays for a meal they are due a refund for that meal once a receipt is presented to the treasurer. Attendance credit will be given by the secretary.
  • Speakers are allocated up to 4 additional meal credits when they bring additional representatives to the meeting. The lunch cost will normally be covered by the agreed fees with the OU Inn.
Vocational Service Report:         Tom Gibbs - No report
Club Service Report:                  Tara Gilts
  • Tara has approached the Athens Marathon and Half Marathon about manning a water station. She has not gotten a response yet.
  • A date for the tour of the Devil's Kettle has not yet been set.
  • There is the potential for a social gathering at the Eclipse in March that Tara will look into.
  • The idea of attending a Country Dance event at Arts West was mentioned by Cita. Tara agreed to look into that as a possible social event as well.
Community Service Report:        Tom Pyle
  • Tom was not present however he emailed that he is working on scheduling our sponsorship of Friday Night Life in March.
International Service Report:        Cita Strauss
  • Cita is waiting on confirmation that our outbound student was accepted to go to France before meeting with the family concerning arrangements for the inbound student.
New Generations Report:           Brandon Elliot
  • Interact
Invites sent to Geoffrey Thacker- AHS Faculty Advisor for Interact and to additional students to attend noon rotary.  
  • Rotaract
Discussions between Anthony Cappell and Mario to reinstate the club with Ohio University.  Members were unable to attend mandatory meetings during the fall and the club was suspended for not having enough attendees.  Student Quang Ly has offered to assist Anthony this semester with attendance to the mandatory club meetings.  Quang Ly to attend noon lunch on January 16th for initial discussions. 
Spring activities being discussed to increase community involvement.  (Hikes, clean up days, club events are being organized with the group.)
  • RYLA
Planning in motion to meet with other Rotary clubs for choosing future candidates. 
  • Rotary Youth Exchange
We are just doing short-term exchanges at this time. 
President Comments:                Emilia Alonso-Sameño
  • Betsy’s resignation as Grant Chair was discussed. Jackie Collins was mentioned as a possible next Grant Chair. Emilia will discuss this with her and make a formal offer.
  • Atlanta Conference: $2000 is budgeted for Mike Noel to attend the conference. There is no other club funding available for other members to attend. Mike stated that there are 3-4 club members that are considering attending.
  • Emilia will ensure that the new board member names will be read at the next 2 meetings to fulfill the requirement that they be read to the membership three times. Mario will take the responsibility as Past President to make the announcements.
President Elect Comments:        Mike Noel
  •  International project under Mike’s presidency: As of now there are three international projects under consideration. One is the Water for Schools in India that Raj is championing. The second is an extension of the water project in Ecuador that Mario is championing. The third is a Jamaican Health Clinic project that Mike Noel is championing.
  • There was much discussion of the timing of each project, what level of responsibility our club would assume for each project and weather a project would rise to the level of a Global Grant.
  • Mike Noel has asked Raj to provide additional information on the India project to the board at our next meeting.
  •  Mike will have further discussions with the clubs in North Carolina that have been sponsoring similar projects in Jamaica to determine in greater detail our club's involvement.
  • Mario will continue to define the scope of the Ecuador project which he believes is at least 2 to 3 years from start up.
  • Athens Fountain Repair
                Mike is still assessing the costs of the repair and how best to undertake them. He is hopeful that the repairs will be completed early in 2017.   
Past-President Comments:         Mario Grijalva
  • Mario will read the list of new officers at the next 2 meetings.
  • He emphasized the importance of encouraging guests to join Rotary and also the need to remind our membership of the Corporate and Spouse memberships that are available as tools to increase active membership.
Announcement of next meeting: February 8, 2017  11:00 AM
Adjournment: Motion made by Emilia and seconded by Tara. All approved.
Thank you for your service to the Rotary Club of Athens!
EOY Financial Statement