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Athens Noon Rotary Club Board Meeting Minutes
November 2, 2016  
Ohio University Inn, Wilson Room
Call to Order:     Emilia Alonso-Sameño at 11:18 AM
Board Members Present: Emilia Alonso-Sameno, Edward Peterson, Dave Diggle, Tom Gibbs, Cita Strauss.
Non Board Member Present: Roger Rollins
Secretary’s Report:        Edward Peterson  
  • Minutes from September meeting
        A motion to accept the minutes from the October meeting was made by Cita, seconded by Emilia and unanimously approved by board members present.
  • New members: Sheri Huckleberry
        Sheri Huckleberry has been officially welcomed into the club and added to the membership.
  • Nominations for DG
        The emails requesting nominations for District Governor were discussed and it was decided to make an announcement at the next meeting to determine if any past president is interested in being considered.
Treasurer’s Report:        Dave Diggle
  • Monthly Budget Update
                Dave's report is attached. General comment is that we are on target with our budget. Camp Rotan has been accepted (or will soon be accepted) by the city so budget items will be dropping off the report over the next few months as insurance and utilities are finally taken over by the city. The Golf Tournament will raise about $10,000 this year in large part due to an anonymous donation of $2,500.
A motion to approve the budget report was made by Cita, approved by Emilia and received unanimous approval.
Vocational Service Report:         Tom Gibbs
            Nothing new to report.
Club Service Report:                  Tara Gilts
            No Report
Community Service Report:        Tom Pyle
            No Report
International Service Report:        Cita Strauss
  • Short-term applicant
A home visit will be conducted by Cita and Emilia in the near future with the Pratt family.
New Generations Report:           Brandon Elliot
            Brandon's report is attached.
President Comments:                Emilia Alonso-Sameño
  • Club Rotarian of the Year and the Community Member of the Year
                Two nominations have been received. An announcement will be made at the next meeting to encourage club members to make additional nominations. Board members will cast their vote for Rotarian of the year after nominations are closed. Ed Peterson will make inquires about obtaining the award plaque in order to have it prepared for the Holiday Party.
  • Website and Facebook Page
                Roger Rollins has made significant improvements to the club's web page and the board is in agreement that these improvements have met the expectations of the club board and that a movement from Club Runner to DACdb will not be required. The additional work that remains will be to get the necessary permissions for Roger to post articles from our web page to the club's Facebook page. Ed Peterson will follow up with Kerri Sheridan-Boyd to determine the correct permissions for Roger.
There was additional discussion as to other club members that should also have permission to post to the Facebook page so that club information can be disseminated quickly about activities and events. It was proposed that all board members and committee heads have this level of permission. This will also be addressed with Kerri. It is planned that Cita will make an announcement at the next meeting to advise the membership of the updates to the web page and to encourage them to visit the site regularly. Emilia reported that she has discussed the role of monitoring the content of the guest posts on the Facebook page with Sheri Huckleberry. This is to address the concern of some that since anyone can post to the guest section on the page we should monitor the posts to ensure that nothing inappropriate sits on the page too long.
  • Committee responsibilities and activities; Mission statement
                These documents were presented by Emilia and no further action was taken at this meeting. Board members are to review the updated responsibilities and respond to Emilia with any updates required prior to the next board meeting so that the documents can be finalized.
  • International proposal from Raj vs. Phase II of Mario’s Bella María project; Mike’s proposal
                Emilia reported that there is still a lot of information on the potential projects that she is waiting on from the project sponsors so no action was taken at this meeting.
  • President’s lunch with Athens Co Rotary Club presidents; visits to other clubs
                Emilia continues to meet and interact with the other clubs in the area with the objective of creating greater interaction between the clubs and eventually leading to co-sponsoring of events.
President Elect Comments:        Mike Noel
No Report
Past-President Comments:         Mario Grijalva
No Report
Announcement of next meeting: December 7, 2016  11:00 AM
Thank you for your service to the Rotary Club of Athens!
Treasurer's Report
New Generations Report