Minutes of meeting April 4, 2013

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          The Athens Rotary Club Board of directors met at noon on Thursday, April 4, 2013, in a conference room at the Ohio University Inn.   The following Board members were in attendance:   Betsy Baringer; Jan Garske; Cita Strauss; Dave Diggle; and Karen Harvey.  Sheila Mark and Jody Harris also attended.


          On a motion by Jan, seconded by Cita, the minutes of the March 7, 2013, meeting were approved as submitted.   On a motion by Dave, seconded by Karen, Jackie Collins was granted a leave of absence for the quarter beginning April 1, 2013.


          At a stand-up Board meeting on March 25, 2013, with a quorum of the Board members in attendance, and on a motion by Bob Troxel, seconded by Karen Harvey, the Board affirmed its previous approval of the International Project for the Bellmaria Water Project iin Ecuador.   There is an initial fundraising event scheduled for Saturday, April 27, 2013, from 5:00 to 7:00 p.m. in the rotunda of Walter Hall.  At the same stand-up meeting President Betsy Baringer requested Board approval to submit a District Simplified Grant to District 6690 for $1,000.00 to assist with providing Thanksgiving food baskets in 2013.   On a motion by Karen, seconded by Andrea Reik, the request was approved.   Finally, Betsy asked the Board to approve a request from District 6690 that the Rotary Club of Athens provide $100.00 toward the $500.00 cost of providing a hospitality suite at the up-coming District Conference.   On a motion by Karen, seconded by Andrea, the request was approved.


          At the Club's regular Monday luncheon meeting on March 25, 2013, and with a quorum of the Club's active members in attendance, the by-laws previously submitted to all members were approved on a motion by Jerry Mollica, seconded by Shawna Stump.  The new bylaws will now be posted on ClubRunner.


          Dave Diggle, Treasurer, gave a monthly update and distributed a financial summary for March 2013, a Profit & Loss Budget vs. Actual; a Reconciliation Detail; a Recondiliation Summary; and an A/R Aging Summary.  His report indicates the Club is on track for this point in the fiscal year, with approximately 75% of income generated, matched by expenses for the year.  As of the end of March 2013, there was $24,138.83 in the bank account.   On a motion by Karen, seconded by Jan, the report was accepted.


          Jan Garske, New Generations Chair, reported Monday, April 8th, is Shadow Day.   Keith Wasserman has matched Rotarians with students, who will join us for lunch that day.   As of today, there are no entrants for the Four-Way  Speech Contest and no possible attendees for the Ethics Seminar but this is subject to change.

Three Athens County students will be attending the RYLA conference in July, two supported by our Club.


          Andrea Reik, Club Service Chair, who was unable to attended, would welcome feedback on the new guidelines for those giving invocations.   She continues to work toward arranging an evening at the Copperheads and an early summer get-together at the Shade Winery.


          Cita Strauss, International Services Chair, handed out a proposed schedule of activities for the GSE team's visit to Athens, May 7th through May 10th.  She has things well under control, having found host families and willing drivers.   She also reported on YEP matters.   Our next year's Inbound student will be Danilo Tavares from Santa Barbara d-Oeste of Sao Paulo Province in Brazil.  Emilia Alonso-Semena will not be able to host him in the fall, so the Bhat's will serve as the replacement host family, with the McLaughlin's serving as the spring host family.   John Diles has replaced George Weckman as the boys' counselor; Margy Kramer will continue as girls' counselor. 


          Sarah Baker, Community Service Chair, was unable to attend.   She and Betsy have applied for a $1,000.00 District Simplied Grant to help with providing food boxes next Thanksgiving.


          Betsy gave a brief membership report.   Shamrock Auctioneering will be joining as a corporate member and it is hoped Jane Darling, new administrator at Hickory Creek, will also submit a corporate membership application.  Calvin was unable to attend but needs to be authorized to vote at the International Convention, both for himself and for a proxy.   On a motion by Cita, seconded by Jan, he was authorized to exercise the two votes allotted our Club. 


          Jody Harris was present to update the Board on the accessible playground project.   The committee is going forward with the idea of establishing a playground fund the interest from which will go to maintenance of the Ram Gawande and Fountain Gardens, an addition to the existing park features.  On a motion by Karen, seconded by Jan, she was authorized to establish such a fund.   The new fountain is already in place.  The City is waiting for better weather before beginning placement of the rubberized surface, the bid for which has been let.  Bricks will be put in place around the fountain.  


          Betsy passed out copies of the new strategic plan.   Scott Malcom and Karen Harvey have agreed to serve on the Financial Review Committee; she is seeking a third member.  District Assembly will be held in Westerville on April 12th.   Ten Club members have registered to attend.


          The meeting adjourned at approximately 1:30 p.m.


                                                                                                            Respectfully submitted,

                                                                                                            Karen Harvey, Secretary